Transfer of Academic Credit - Graduate Students

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Students who have earned academic credit at another accredited college of university may be allowed to transfer a maximum of six credit hours with a minimum grade of "B" and with the approval of the department chair and/or the dean of the college.  Each degree program has certain restrictions concerning acceptance of courses completed at other institutions.  Transfer of credits earned more than five year prior to enrollment will not ordinarily be considered.  Courses that were taken on quarter hours, will be converted to semester hours.

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Major

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Students indicate an interest in a program of study during the initial admission process which enables the student to be advised properly concerning a course of study. Should the university in the orderly review of its curriculum decide to discontinue a major, the courses necessary for the completion of the major will be offered in a two-year period. General Study majors are required to declare a major prior to the start of their junior year.

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Grade Point Averages

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A student’s grade point average is based on credit hours, grading method (pass/fail, etc.), grade awarded, and quality points.

The following definitions apply:

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Enrollment at Other Universities

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Students must obtain approval of their requested coursework from the department advisor/chair prior to enrollment in courses at other institutions and a Letter of Good Standing from their dean (if required by the attending university).  A Letter of Good Standing is based on a student being in good academic standing (overall gpa of 2.000 or greater), good financial standing, and with no current or pending disciplinary issues. 

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Double Major and/or Minor

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Students are allowed to pursue two majors or two minors simultaneously by submitting their request through their Dean's Office. Students must have a minimum overall Loyola 3.0 g.p.a. to pursue two majors and completion of 2 academic semesters. The dean and adviser will establish requirements based on the current bulletin.

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Composition Requirements

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Loyola University New Orleans must verify incoming student placement in college level English courses. Placement can be determined by SAT/ACT scores, Advanced Placement (AP) credit exam scores, or a university administered placement examination. In the absence of appropriate SAT/ACT scores or AP credit, the university placement examination will be administered during New Student Orientation, with those scores determining placement.

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Change of College or Major

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Students may change colleges or majors by filing the appropriate change of major form  or through their LORA account. Students must have a minimum 2.0 to change colleges. Students who change their majors must follow the academic program in effect at the time of the change. Students must allow 5 working days for the dean of their new college or majors to process all of the paperwork.

Students wishing to add or change a minor, must do so in their Dean's Office.

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Student Assessments

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The Office of Institutional Effectiveness and Assessment evaluates student learning and student perceptions through surveys of graduating seniors and alumni. Colleges and departments may also assess student learning outcomes and their perceptions of their Loyola experience.

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Security of Student Records

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Loyola University New Orleans maintains all student records in electronic format. Such records are maintained on an administrative system housed in a secured environment. Access to all electronically stored information is controlled through the use of user IDs and passwords. Additionally, all records are copied to magnetic tape on a daily basis and stored offsite.

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Second Bachelor's Degree

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A student who has already been awarded a bachelor’s degree may apply for a second degree only if the second degree is different from the first degree. Ordinarily, a second degree at the undergraduate level is discouraged, and a graduate degree is encouraged. However, in rare instances, two baccalaureate degrees may be appropriate to a student’s educational goals. Students who hold a baccalaureate degree from Loyola University or any other accredited institution may earn a second bachelor’s degree from Loyola if they meet the following conditions:

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Repetition of Courses

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Loyola’s policy is to show all grades in repeated courses, and the student receives no additional credit hours towards graduation. To determine academic standing, all grades and quality hours are included. Courses that may not be taken more than once as opposed to “repeated” courses (Independent Study, Play Production, etc.) will carry a transcript notation identifying all repeated courses.

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Policy on Release of Information - Deceased Students

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Educational -

A student's FERPA (Family Educational Rights and Privacy Act) rights cease upon death.  The educational records of a deceased student may be disclosed, upon written request, to a spouse, parent, executor of an estate, the eldest surviving child, the eldest surviving sibling, surviving descendent or pursuant to a court order or subpoena.  Additionally, to obtain this information, you must also submit a copy of a student's death certificate. Only the Office of Student Records may release the educational record of deceased students.

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Policy on Non-Descrimination

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Loyola University New Orleans has fully supported and fostered in its educational programs, admissions, employment practices, and in the activities it operates the policy of not discriminating on the basis of age, color, disability, national origin, race, religion, sex/gender, or sexual orientation. This policy is in compliance with all applicable federal regulations and guidelines.

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LORA (Loyola's Online Records Access)

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Loyola’s Online Records Access (LORA) is available to all students, current as well as alumni (1979 to present year). Students can check their grades, account balances, financial aid, transcripts, and class schedules, and some students, with approval of their adviser, may register online. Access to the system requires the use of a personal identification number (PIN). The PIN is set as the student’s first two letters of their first name and the last four digits of their social security number.

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Leave of Absence / Intent to Re-Enroll

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Students enrolled in a term may apply to their dean for a leave of absence for either the next term or academic year and process a leave of absence form in the Office of Student Records (Thomas Hall 204). Students returning from a leave of absence are subject to the policies of the bulletin under which they were originally admitted. A leave of absence is not granted to a student transferring to another university. Students who did not formally apply for a leave of absence must reapply for admission and are subject to the policies and requirements of the current bulletin.

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Grade Reports

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A report of the grades made by a student in his or her scheduled courses is available through LORA. Students requiring a “paper copy” may also request this through LORA. Loyola’s grade reports list the courses, grades, Loyola grade point averages (both cumulative and semester) and the total earned hours. Discrepancies must be appealed within 30 days of the last examination.

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Faculty Advising

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All students are assigned a faculty adviser. Faculty members are usually assigned to advise students who have indicated an interest in their particular field of specialization. Students may obtain the names of assigned faculty advisers from the office of the dean of their college, from the chair of their department, or from Loyola’s Online Records Access (LORA).Faculty advisers are available to students throughout the academic year, but their role is especially important during the orientation and registration periods.

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Email Address Policy

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All students are assigned a Loyola University e-mail address. This is the only address that will be recognized and used by Loyola University. All official information from faculty, staff, and administrators will be sent to students at this address. It is the students’ responsibility to regularly check their e-mail account.

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Course Syllabus Policy

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Syllabi for courses are published at the web-based schedule of classes (https://lorasec.loyno.edu/) by term and subject and are available for review and downloading. Students requiring a copy of their syllabus prior to fall 2004 should request that information from the department which offered the course.

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Commencement

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Loyola University holds a commencement ceremony at the end of the spring semester. Students who are candidates for May, August, or December of that calendar year may participate in that ceremony. Fall candidates may opt to participate in the following year ceremony. You must notify the Office of Student Records of your intention when you apply to graduate. The commencement program is not a certification document of the university. All students, regardless of their participation in the commencement ceremony, will be charged a graduation fee of $275.

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