Knowledge of Regulations

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 Students are responsible for compliance with the regulations of the university and should familiarize themselves with the provisions of this bulletin distributed by the Office of Admissions, the deadlines posted on the academic calendar published by the Office of Student Records, the Student Handbook distributed by the Division of Student Affairs, and posted official notices and official instructions given to students.

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Graduation

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Loyola confers degrees in May, August, and December. After grades are received, the university determines graduation grade point averages and distinctions. Subsequently, the Office of Student Records posts the degrees and distinctions to transcripts and provides the students with their diplomas. Diplomas and transcripts are not released until the student has discharged all financial and contractual obligations to the university and has completed the required senior exit survey.

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Grading

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Each instructor has the option of using a grading method within each course that best meets the needs of students and the subject. However, all grades are translated by instructors into the following grades:

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Grade Appeals

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The student has a right to the grade he or she has earned, the right to know the grading system of the instructor, and the right to know grades as they are given during the semester. The grading system should be included in the course syllabus.

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Drop/Add Policy

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Deadlines for drop/add activity are strictly enforced. A dropped course is removed from the student’s record. Registration for the audit grading option may be selected by students, with approval of the instructor, during any registration activity or the drop/add period and may not be changed at a later date. Please refer to the academic calendar for deadlines - http://academicaffairs.loyno.edu/records/academic-calendars

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Diplomas

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The diploma given to students upon graduation carries the university information, student’s name, university distinctions, and degree title. Diplomas will be released only to students who have discharged their financial and legal obligations to the university and who have completed the required exit surveys.

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Credit Hour Certification for All Students

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Classification Full Time 3/4 Time 1/2Time LT 1/2 Time 1/4 Time
Undergraduate 12 9 6 5 3
Graduate 6
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Classroom Discipline

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In the classroom, a student does not have the right to engage in conduct which is disruptive to the educational process. Such conduct (e.g., abusive language, threats, disruptive talking and laughing, violent actions, etc.) may cause removal from that class meeting and can result in removal from the course with a grade of W. A second such disruption may result in exclusion for one or two terms or dismissal from the university.

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Auditing A Course

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Students who do not want to earn university credit for a course may elect to audit the course. Such courses are considered part of the student's term course load and are recorded on the transcript.

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Attendance

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Each instructor must announce at the beginning of the semester how attendance in class will affect grading. For example, the instructor may judge that attendance in class is imperative and demand adherence to a policy that a student is liable to receive an F at the discretion of the instructor if he or she misses a specified number of the classes. Attendance will not be required on the major religious holidays of your faith. Failure to attend any term without applying for a leave of absence requires reapplication and readmission to the university.

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Academic Enrollment Status

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Full-Time - Undergraduate Student:
Any undergraduate student enrolled in 12 or more credit hours.

Full-Time - Graduate Student:
Any graduate student enrolled for 6 or more credit hours.

Full-Time - Summer Session:
Any student enrolled for 6 or more credit hours. Any  student not enrolled full-time is considered part-time.

 

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Academic Actions - Graduate Students

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Probation, Suspension and Dismissal

In order to remain in good academic standing, a student must maintain a cumulative grade point average of 3.0 or higher. A student whose gpa falls below 3.0 will be placed on academic probation. A student on probation usually has one semester (fall, spring or summer) to remove the deficiency. If the deficiency is not removed in the allotted time, the student may not be eligible to continue in the program. The final decision to allow a probationary student to remain in the program will be made by the department chairperson.

 

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Academic Actions

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Undergraduate - Probation, Suspension and Dismissal

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Graduation Distinctions for Undergraduates

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Graduation distinctions are determined on the basis of the student’s Loyola cumulative grade point average.

  • Cumulative average of 3.500 - 3.699, cum laude
  • Cumulative average of 3.700 - 3.899, magna cum laude 
  • Cumulative average of 3.900 - 4.000, summa cum laude.

Graduation distinctions for transfer students who complete 60 or more Loyola quality hours will be based solely on the Loyola cumulative grade point average.

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Cross Enrollments

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Loyola University has a consortium arrangement in place with four universities, Tulane, Dillard, Notre Dame and Xavier. This arrangement allows undergraduate students at any one of the universities to take courses at each of the other three institutions on a space available basis. The intent is for students to have access to a wider variety of coursework. To participate, students must be full-time students and must be enrolled at their home institution for a minimum of nine hours. The maximum number of credit hours students may enroll through the consortium is six hours.

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Graduate Courses for Undergraduate Students

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Subject to the rules of the respective colleges, undergraduates may take one graduate course in each of their last two semesters. The graduate course’s earned hours and quality points will be applied to the graduate career only. If students wish to have the graduate credit applied to the undergraduate career, they should petition their dean’s office within the first month of class. Under no circumstances will the course’s hours and quality points apply to both the graduate and the undergraduate careers.

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Dean's List

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An undergraduate degree-seeking day division student enrolled in the College of Humanities and Natural Sciences, College of Social Sciences, College of Business, or College of Music and Fine Arts, who completes 12 quality hours or an undergraduate evening division student who completes 9 quality hours may be placed on the Dean’s List. To be eligible for this distinction, the student must have earned a 3.5 grade point average with no I, X or blank grades.

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Eligibility for Graduation - Graduate Students

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  • Students must meet the specific requirements of their degree programs as set forth in this bulletin. The university, through the deans, may authorize changes and exceptions when it finds them desirable and consistent with the continuous and orderly review of its policies.
  • To be eligible for graduation, students must have fulfilled their specific degree program and college requirements, must have at least 3.0 Loyola cumulative grade point average certified to graduate by their dean.
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Eligibility for Graduation - Undergraduate

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Students must meet the specific requirements of their degree programs as set forth in this bulletin. The university, through the deans, may authorize changes and exceptions when it finds them desirable and consistent with the continuous and orderly review of its policies.

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Bulletin Archive

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Undergraduate Bulletin

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